Resulting Attendees (New Process)

This guide is used to explain how the Commercial Trainers will manage their attendees on a course.

  • Attendees refers to the individual learners on the course. The names of all the learners of the course will be displayed.
  • Bookings refers to the transactions on the course. The names of all the contacts who paid for the course will be displayed.

This process is the recommended process if you want to mark the students at OVERALL competency status (e.g. a student who attended a PFA course was competent in all competencies on the course) and NOT at individual competency status (e.g. for a student who attended a PFA course, they resulted with HLTAID009 = 'Competent' and HLTAID010 = 'Not Competent').

For the process to mark students who should have their course competencies marked at an individual competency level, please refer to the user-guide: Resulting Students (Legacy Process)

Initial search

This guide assumes you have completed a search for the relevant course. If this is not the case please search for the course: Completing a Search

Select New Manage Attendees

 Click on the Attendees related-list and then click New Manage Attendees as shown below:

Confirming Attendance

Confirm the learner(s) is present during the enrolment process or after they have attended the course. 

Please note: you can update the USI details in this screen if required.

 

Update Attendance

Attended: Click in the tick box to confirm the learner has attended the course. If a learner is not attending the course, leave the tick-box empty.

All Attended: Click this checkbox if ALL students attended the course

Save Attendance and Exit: Click here upon completing the course attended tick box(es).

IMPORTANT: Once someone is marked as attended and you have saved the record you cannot mark them as not having attended. 

 

Updating Competencies

Update competencies

You have two options here:-

1. Click on the All Competent drop-down list at the top of the page, only if ALL of the students who attended the course have the same result. 

2. Click on the Overall Result drop-down list to update the competency status at individual student  level.


The 3 options of competency result to select from are:-

Competent

Not Competent

Did Not Attend


Click "Save Attendance and Exit" if you wish to return to marking the students at a later stage or select "Finalise Course" if you've finished marking the course. 

 

Other Functionality in the New Manage Attendees Page

Enrolment Form: Click here to generate the student's enrolment form as required

USI Validated: Click on validate USI if required

Notes: This allows the trainer to add notes to the course record as required